Artificial intelligence in accounting
We use artificial intelligence where it genuinely takes work off your hands: recognising receipts, suggesting bookings, drafting texts and importing data cleanly. Honest and transparent, with the Swiss Made Software + AI label.
An example: from receipt to booking
You take a photo
Simply take a photo of a receipt, voucher or bank statement, or upload it.
The AI recognises everything
Amount, date and supplier are read in seconds.
You confirm
The finished booking suggestion lands in the journal with one click.
What does Printerless use artificial intelligence for?
Artificial intelligence, AI for short, helps in the background at Printerless wherever a lot of manual typing would otherwise be needed. It reads receipts, matches payments to the correct invoices and summarises import errors clearly. The accounting itself, meaning double-entry bookkeeping, balance sheet and income statement, calculates normally and transparently.
One clear rule is important to us: the AI suggests, you decide. Nothing is posted or sent without your confirmation. This saves you time while you still keep full control over your business figures.
AI receipt recognition: photograph receipt, booking done
Instead of typing out every receipt, you simply photograph it with your phone. The AI recognises amount, date and supplier and gives you a ready-made booking suggestion. This applies to expenses just as much as to supplier invoices. You check briefly and confirm, and the platform takes care of the rest.
Upload bank statement, payments automatically matched
You upload your bank statement, and the platform matches the payments to the open invoices. For anything that is not clear, the AI suggests the appropriate entry, learned from your previous postings. This makes reconciliation in accounting faster every time.
Import errors explained clearly
When importing a customer or address list, the platform assigns the columns based on the template. Anything that cannot be transferred is summarised by the AI in one or two clear sentences, including the affected names, so you can correct it calmly.
Even more places where the AI helps you
Beyond accounting, the AI also takes work off your hands with texts, switching systems and communication.
Have texts written
Whether it is an annual report, product description, or your next customer newsletter: the AI creates a text draft for you that you only need to adapt and approve.
Take over your old chart of accounts
If you are switching from another accounting software, the AI takes over your existing chart of accounts and automatically places the accounts into the right structure. This gets you ready quickly, without having to recreate everything by hand.
Draft friendly payment reminders
An invoice is overdue? If you want, the AI drafts a friendly, personal payment reminder for you, suited to the customer relationship and in the recipient's language. You review it briefly and send it. This keeps the tone professional without spending a long time polishing the text.
Try the AI receipt recognition yourself
14 days free, without a credit card. Take a photo of your first receipt and see how much typing disappears.
Try for freeHow does this kind of AI actually work?
In recent years, artificial intelligence has made a huge leap forward. The same kind of technology behind well-known programs like ChatGPT can now understand texts, read images, and recognise connections, often as accurately as a person. This is made possible by a program that has trained on huge amounts of text and images. Imagine an assistant that has spent hundreds of years in accounting departments and offices, seeing countless documents, letters, and spreadsheets along the way. From this vast experience, it knows which details belong together, for example that the amount usually comes after the word total.
When this AI looks at your document, it compares it in a flash with everything it has ever seen and suggests the appropriate entry. It does not think like a person, but it recognises patterns very reliably and in seconds. That is exactly the strength we use for you. And because you always take a quick look at the end, you stay on the safe side.
Honest and transparent: how we use AI
We carry the official Swiss Made Software label with the addition AI. It stands for software developed in Switzerland that uses AI transparently.
You decide, not the AI
The AI makes suggestions. Nothing is booked, sent or saved until you confirm it.
Only the necessary data
For the AI features, we work with OpenAI, one of the leading AI providers. Only what the specific feature really needs is transmitted, for example the photo of a receipt.
Nothing goes into training
Your business data is not used to train the AI. It is used only to provide you with the answer at that moment.
Frequently Asked Questions
- What does AI mean at Printerless in practice?
- AI takes typing work off your hands: it recognises receipts and vouchers, matches payments from the bank statement to the correct invoices and explains import errors in clear language. You always have the final say.
- What data does the AI receive?
- Only what the specific feature needs, for example the photo of a receipt. For the AI features, we work with OpenAI. Your data is not used to train the AI.
- Does the AI book anything automatically?
- No. The AI only ever makes a suggestion. Nothing is booked or paid out until you confirm it.
- How accurate is the AI receipt recognition?
- With clearly readable receipts, the AI recognises the amount, date and supplier very reliably. Because you check every suggestion before booking, no mistake can slip into the accounting unnoticed.
- Does the AI cost extra?
- No. The AI features are included in all plans, at no extra cost.
Accounting with AI, done honestly
Try Printerless free for 14 days with no credit card. You decide where AI helps you.
Try for free