Artificial intelligence in accounting
We use artificial intelligence where it genuinely takes work off your hands: recognising receipts, suggesting bookings, drafting texts and importing data cleanly. Honest and transparent, with the Swiss Made Software + AI label.
An example: from receipt to booking
You take a photo
Simply take a photo of a receipt, voucher or bank statement, or upload it.
The AI recognises everything
Amount, date and supplier are read in seconds.
You confirm
The finished booking suggestion lands in the journal with one click.
What does Printerless use artificial intelligence for?
Artificial intelligence, AI for short, helps in the background at Printerless wherever a lot of manual typing would otherwise be needed. It reads documents, matches payments to the right invoices, and sorts imported data into the right field. The accounting itself, meaning double-entry bookkeeping, balance sheet, and income statement, calculates in the usual transparent way.
One clear rule matters to us: the AI suggests, you decide. Nothing is posted or sent without your confirmation. This saves you time while keeping you fully in control of your business figures.
AI receipt recognition: photograph receipt, booking done
Instead of typing out every receipt, you simply photograph it with your phone. The AI recognises amount, date and supplier and gives you a ready-made booking suggestion. This applies to expenses just as much as to supplier invoices. You check briefly and confirm, and the platform takes care of the rest.
Upload bank statement, payments automatically matched
You upload your bank statement, and the platform matches the payments to the open invoices. For anything that is not clear, the AI suggests the appropriate entry, learned from your previous postings. This makes reconciliation in accounting faster every time.
Customer data imported cleanly
When importing a customer or address list, the AI separates first name, last name, and company, and puts addresses into the right format, even if everything is on one line. The platform summarises anything that cannot be assigned in an easy-to-understand way, so you can correct it calmly.
Even more places where the AI helps you
Beyond accounting, the AI also takes work off your hands with texts, switching systems and communication.
Have texts written
Whether it is an annual report, product description, or your next customer newsletter: the AI creates a text draft for you that you only need to adapt and approve.
Take over your old chart of accounts
If you are switching from another accounting software, the AI takes over your existing chart of accounts and automatically places the accounts into the right structure. This gets you ready quickly, without having to recreate everything by hand.
Draft friendly payment reminders
An invoice is overdue? If you want, the AI drafts a friendly, personal payment reminder for you, suited to the customer relationship and in the recipient's language. You review it briefly and send it. This keeps the tone professional without spending a long time polishing the text.
Try the AI receipt recognition yourself
14 days free, without a credit card. Take a photo of your first receipt and see how much typing disappears.
Try for freeHow does this kind of AI actually work?
In recent years, artificial intelligence has made a huge leap forward. The same kind of technology behind well-known programs like ChatGPT can now understand texts, read images, and recognise connections, often as accurately as a person. This is made possible by a program that has trained on huge amounts of text and images. Imagine an assistant that has spent hundreds of years in accounting departments and offices, seeing countless documents, letters, and spreadsheets along the way. From this vast experience, it knows which details belong together, for example that the amount usually comes after the word total.
When this AI looks at your document, it compares it in a flash with everything it has ever seen and suggests the appropriate entry. It does not think like a person, but it recognises patterns very reliably and in seconds. That is exactly the strength we use for you. And because you always take a quick look at the end, you stay on the safe side.
Honest and transparent: how we use AI
We carry the official Swiss Made Software label with the addition AI. It stands for software developed in Switzerland that uses AI transparently.
You decide, not the AI
The AI makes suggestions. Nothing is booked, sent or saved until you confirm it.
Only the necessary data
For the AI features, we work with OpenAI, one of the leading AI providers. Only what the specific feature really needs is transmitted, for example the photo of a receipt.
Nothing goes into training
Your business data is not used to train the AI. It is used only to provide you with the answer at that moment.
Frequently Asked Questions
Accounting with AI, done honestly
Try Printerless free for 14 days with no credit card. You decide where AI helps you.
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