Submit expenses digitally, AI does the typing
Photograph the receipt, amount and date are captured automatically. Approval, posting and pain.001 payout directly into e-banking.
Photograph the receipt, AI does the rest
Photo from your smartphone, PDF from an email attachment or plain text from an email. Even handwritten receipts are reliably recognised. The AI extracts amount, date, creditor and payment reference.
Bundled requests instead of individual receipts
Multiple receipts per submission, e.g. all expenses from one team member for the month in a single bundled request. One approval step, one payout flow.
Posted directly, not just recorded
Approved expenses are automatically posted to double-entry accounting, to the right account and with the receipt attached. No separate posting process.
Expenses without piles of envelopes
Personal expenses, material and office purchases, client hospitality, travel costs. In many SMEs, the receipts end up at the end of the month as an envelope on the desk of Accounting. Typing them in, posting each one, creating a payment order. In the end, a third of the time it does not match and a receipt is missing somewhere.
The expenses module flips the process around: your team members photograph the receipt directly on their smartphone. Amount, date and vendor are captured directly from the image and the right expense account is suggested. Accounting reviews and approves. Once the request is approved, the posting lands automatically in the journal and the payout is prepared as Pain.001 for e-banking.
Four formats for every receipt reality
Four formats, one choice in two clicks. Single receipt for the classic receipt, multi-receipt for the PDF bundle with multiple line items on one page. Text and Excel cover cases where you just copy the numbers from an email into the expense list. Your selection decides how the image is split up. After that, everything runs automatically.
A photo is enough. The rest happens automatically
Photograph the receipt or upload it as a PDF; supported formats are JPEG, PNG, HEIC, WebP, PDF and plain text. Amount, date, creditor (name, address, IBAN, UID), payment reference and receipt type are automatically extracted from the image. If there are multiple receipts on one invoice (combined receipt), the individual line items are recognised and created separately. You review the values, correct them if needed with one click, and submit.
Accounting reviews all expense reports at a glance
In accounting mode you can see all submitted expense claims from all employees in a sortable table. Column filters for status, payment status and submitter, full-text search at the top right. Approve, download pain.001 or open accounting directly from the row. If a receipt is still missing an expense account or a required field, approval is blocked. You immediately see which claim needs attention.
Approval flow with status
Submitter → accountant → approval. Status workflow from Draft to Submitted and Approved or Rejected. Each step with date and person.
Payout via Pain.001 into e-banking
Approved expenses are automatically bundled into a Pain.001 file. One upload to e-banking, all employees get paid out in a single step. No more individual payment orders.
Audit trail for accountants & trustees
Every submission, status change, and payout logged with who, when, and what. Fully traceable at any time for accountants, trustees, and management. Without anyone having to dig through folders.
Frequently Asked Questions
Expenses that almost reimburse themselves
Photograph receipts, AI extracts, accountant approves, Pain.001 straight into e-banking. Included in every plan.
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