Spaces & Boards. Company wiki and project Kanban in one

Q: What’s the difference between a Space and a Board?

A Space is the knowledge container (for example management or customer projects); a board is the workspace inside it. You can create as many boards per Space as you like — each with its own view, participants, and access rights. Typical: one board for current tasks and one for completed work in the same Space.

Q: Is Spaces really a Trello alternative?

Yes — and that's the core idea. Kanban boards with drag & drop cards, columns per progress stage, tags, priority, assignments, comments, and attachments are identical to the Trello workflow. The difference: it doesn't depend on yet another tool; it lives in the same system as your contact list, invoices , and accounting .

Q: How do we control who can do what?

Per board you define four roles: reader (read-only), commenter (read and own comments), editor (create, move, and edit cards), and owner (everything plus moderating others' comments and copying cards between Spaces). Add participants individually or via category expansion like "all team leads".

Kanban, list, timeline or accordion. One platform for project boards, process documentation, internal wiki, release notes and customer FAQ. Integrated Trello alternative, without a second tool.

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Kanban workflow included

Drag&drop cards, columns by progress, comments, tags, priority, attachments. You get Trello without needing Trello.

Integrated into Printerless

Board participants are your employees from the contact list. No separate account, no separate subscription, no data silo.

Where do you put all the company knowledge?

Company knowledge usually sits where nobody is looking: in old Slack threads, scattered Google Docs, personal notes from management. When a team member leaves the company, half the process routine disappears with them. When a new employee joins, they start from scratch.

Spaces is the place where everything lives that your business knows about itself. Process descriptions and checklists, meeting minutes with decisions, an FAQ for new employees, quarterly planning as a Kanban board, an editorial plan for the company newsletter. Everything is searchable and directly linked with the contact list and permissions.

Four views, same data

Each space shows the same articles in four views. With one click you switch between Kanban, list, timeline and accordion, depending on whether you want to see progress, search, plan timelines or look things up by topic.

Kanban, drag&drop like in Trello

Move cards between columns via drag & drop: backlog, in progress, done, or any custom stages you want. Each card shows title, priority, tags, date and assignees at a glance. Perfect for quarterly planning, project tracking, editorial planning or customer onboarding. The modal opens Trello-style with comments, attachments and inline editing. No page changes.

List, table view for dense boards

Compact table view, grouped by progress stage. Per row: title, tags, priority, date and counters for assignments, attachments and comments. Everything at a glance, without opening cards. Columns can be collapsed so you can focus on what matters. Ideal when you have lots of items per board or for quick scanning.

Timeline, release notes & company history

Chronological vertical timeline, articles grouped by month and year, newest first. Pinned articles move to the top of the month; entries without a date end up at the bottom. Ideal for release notes, company history, annual review, or marketing campaign history. When shared publicly, it replaces a company blog.

Accordion, FAQs & public handbooks

FAQ-style layout: the title is shown as the visible question, the content expands when you click. Articles are grouped by category so even large knowledge collections stay easy to navigate. Perfect for public FAQ pages, internal handbooks, or onboarding tutorials. When set to publicly readable, it replaces expensive support portals and sends SEO signals to Google.

Spaces live in action

The public documentation, FAQ, changelog, and roadmap of DigitalMembers — our sister platform from the same company — all run on Spaces. Check it out live.

Create a space, pick a board, get going

Your own company wiki, your own project board, your own release log. Set up in 10 minutes.

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Comments, assignments & attachments

Comments under every article, assignments to multiple team members, file attachments, and descriptions with formatting like in Word — headings, lists, tables, and images. Everything directly in the card. Deleted comments remain visible as a note (soft delete), traceable for audit purposes. Badge counters on each card show at a glance where something is happening.

Categories, tags, progress & article types

Categories group articles first, tags span across them, progress stages are the columns in your Kanban view, and article types (feature, improvement, bug) describe the kind of change. All structures can be customised freely per space. No IT ticket, no admin training. Once set up, it applies across all boards in the space.

Fine-grained permissions per board

Per board you decide: publicly readable? Who collaborates, and with which role? Four roles — reader, commenter, editor, owner — define who can do what. Add participants individually or via category expansion like "all team leads". Public boards appear on the web without login.

Frequently Asked Questions

What’s the difference between a Space and a Board?▾

Is Spaces really a Trello alternative?▾

How do we control who can do what?▾

Trello, wiki and FAQ in one platform

Try it free for 14 days, unlimited Spaces, unlimited Boards, all four views included.

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