Company wiki, processes and FAQs in one platform

Q: What’s the difference between a Space and a Board?

A Space is the knowledge container (for example management or customer projects); a board is the workspace inside it. You can create as many boards per Space as you like. Each with its own view, participants, and access rights. Typical: one board for current tasks and one for completed work in the same Space.

Q: Is Spaces really a Trello alternative?

Yes. And that's the core idea. Kanban boards with drag & drop cards, columns per progress stage, tags, priority, assignments, comments, and attachments are identical to the Trello workflow. The difference: it doesn't depend on yet another tool; it lives in the same system as your contact list, invoices , and accounting .

Q: How do we control who can do what?

Per board, you set four roles: Reader (read-only), Commenter (read and own comments), Editor (create, move, edit cards) and Owner (everything plus moderate others' comments and copy cards between Spaces). You add participants individually or via category expansion like "all team leads".

One platform for process documentation, internal wiki, meeting minutes, release notes, and customer FAQs. Cloud-based and integrated into Printerless.

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Tasks as cards on a pinboard

Each task is a card that you move with the mouse from column to column: from planned to in progress to done. For example, for the annual financial statements: collect receipts, reconcile accounts, review the closing.

Integrated into Printerless

Board participants are your team members from the contact list. No separate account, no separate subscription, no data island.

Where do you put all the company knowledge?

Company knowledge is usually where nobody is looking right now: in old Slack threads, scattered Google Docs, personal notes from management. When a team member leaves the company, half of the process routine disappears with them. When new team members join, they start from scratch.

Spaces is the place where everything lives that your company knows about itself. Process descriptions and checklists, meeting minutes with decisions, an FAQ for new team members, quarterly planning as Kanban, an editorial plan for the company newsletter. Everything searchable and directly linked with the contact list and permissions.

Four views for the same content

Each board shows its entries in four views: as a pinboard with columns, as a list, as a timeline, or as an expandable question and answer list. You switch with one click, depending on whether you are planning, searching, or looking something up.

Pinboard: cards in columns (Kanban)

Move cards between columns via drag & drop: backlog, in progress, done, or any custom stages you want. Each card shows title, priority, tags, date and assignees at a glance. Perfect for quarterly planning, project tracking, editorial planning or customer onboarding. The modal opens Trello-style with comments, attachments and inline editing. No page changes.

List: everything one below the other

All entries as a clear list, grouped by progress. In each row, you see the title, priority, date and who is responsible. Practical for the team meeting: go through the list, check the status, done.

Timeline, release notes & company history

Chronological vertical timeline, articles grouped by month and year, newest first. Pinned articles move to the top of the month; entries without a date end up at the bottom. Ideal for release notes, company history, annual review, or marketing campaign history. When shared publicly, it replaces a company blog.

Question and answer: expandable

The title is the question, and the answer expands when clicked. For example, for common questions from new team members: Where can I find the expense rules? How do I record holidays? Answered once, always easy to find.

Spaces live in action

The public documentation, FAQ, changelog, and roadmap of DigitalMembers. Our sister platform from the same company. All run on Spaces. Check it out live.

Create a space, pick a board, get going

Your own company wiki, your own project board, your own release log. Set up in 10 minutes.

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Comments, assignments & attachments

Comments under every item, assignments to multiple team members, file attachments, descriptions with formatting like in Word: headings, lists, tables, and images. Everything directly on the card. Deleted comments remain visible as a note (soft delete), traceable for audits. Badge counters on every card show at a glance where something is happening.

Order with categories and tags

Categories group entries like tabs in a folder, while tags help you find them across all topics. For example: category Processes, tag Quote. One click shows every template and every decision related to it.

You decide who sees what

Per board you decide: publicly readable? Who collaborates and with which role? Four roles, Reader, Commenter, Editor, Owner, govern who can do what. You add participants individually or via category expansion like "all team leads". Public boards appear on the web without login.

Frequently Asked Questions

What’s the difference between a Space and a Board?▾

Is Spaces really a Trello alternative?▾

How do we control who can do what?▾

Trello, wiki and FAQ in one platform

Try it free for 14 days, unlimited Spaces and boards, all four views included.

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